Indian Passport Renewal in the UK – Complete Application Guide 2020

Indian passport re-issue UK

How to renew your Indian passport in the UK?

If you are an Indian living in the UK and your Indian passport expired recently (within the last year) or is due to expire within a year, or you simply lost it or need a change of personal details, you’d need to get a new Indian passport issued whilst in the UK.

In this guide, I am going to show you the detailed steps on how to apply for Indian passport renewal in the UK.

The process outlined here includes the exact steps we followed to submit the application for re-issuing my wife’s Indian passport that was due to expire in a month’s time.

This is a detailed guide to walk you through the process we followed step-by-step so you can follow along and get a new passport booklet issued if your’s is expiring soon.

If your passport has already expired, there is a slight difference in the documents required that I will cover below – read on.

Indian Passport Renewal in the UK – Complete Guide

Before we get started, let’s get the terminologies right!

Indian Passport renewal vs re-issue

Remember, when your passport expires, the most logical term that comes to mind to get a valid passport is to get it renewed.

Chances are; the google search that brought you here was “Indian passport renewal” and not “Indian passport re-issue.”

Technically, the term that applies when your passport has expired recently or is due to expire in the next one year is a passport “Re-issue.”

So what is the difference compared to a passport renewal – I will cover it very briefly here.

As I mentioned, re-issue is when your passport is due to expire or has already expired after it’s original 10-year validity (or 5 years in case of children up to 15 years age) and you need a new Indian passport booklet issued.

If you had a passport with a validity of fewer than ten years, and you need to now extend its validity to up to 10 years, that is actually termed as a renewal.

In case of a renewal, the passport booklet remains the same with an added entry to extend its validity.

Indian Passport Re-issueIndian Passport Renewal
Passport with 10-year validity (or 5 years for children up to 15 years of age) recently expired or due to expire (in the next year).Passport with validity less than 10 years, needs extending validity to 10 years.
Change to personal particulars in the laminated pages of the passport.
Passport run out of available pages.
New passport booklet issued.Same passport booklet with validity extended.
Old passport cancelled and returned to the holder.Not applicable as validity extended on the same passport.
Indian passport renewal v/s Indian passport re-issue

Well, if you already knew the difference between an Indian passport renewal and a passport reissue, and came here looking for the correct term – high five! 👋

Now that you have a basic idea of India passport renewal vs re-issue, let’s jump right in.

Applications for Indian passport re-issue in the UK need to be submitted in person (or by an immediate family member) at one of the Indian Visa & Consular Application Centres.

Fill Online Registration Form for Indian Passport Renewal

Starting 02 Jan 2018, handwritten application forms will no longer be accepted.

All applications for renewal of Indian passport must be accompanied with the print out of the online-filled application form.

Here’s how you get it.

Step #1. Go to this link and click on Online Registration Form button.

Note: If you fall under the jurisdiction of HCI London, CGI  Birmingham or CGI Edinburgh, you need to now use the new portal instead to fill in a print your application form online. Head over to this link and click on “Register to apply for Passport Services.” We will soon update this post with screenshots from the new portal. The steps/details below should help you in filling the form using the new portal. Any issues, please get in touch using the comments section below.

This will take you to Online NRI Passport Application Registration Form.

Apply Indian passport renewal in UK online

Step #2. Select the Indian Mission that’s nearest to you and Service Desired as “Re-issue of Passport.”

Fill in the rest of the form giving the applicant’s Surname and Given Name.

You also need to mention if you have ever changed your name. If you have, select the check-box and mention your previous name in the given field.

Save the Temporary Application ID shown on this screen. You will be able to come back to your partially filled application using this ID so this is very important to save it somewhere.

Once done, click “Save & Continue”

Apply Indian passport renewal in UK - Online Registration Form

Step #3. Fill in Applicant information and Address Details that you want to be printed on the new re-issued passport.

Address to be printed on passport has to be your current permanent address where you stay in the UK. This is the one that will be printed on your renewed passport.

Click “Save & Continue” to move to the next section where you need to add other Address Details and Family Information.

Apply Indian passport renewal in UK Online - Applicant Information

Step #4. In this step, you need to provide details for other Address – this has to be your current address in India (I entered my parents’ address in India).

In the next step, enter the Applicant’s Family Information. The details that need to be filled are pretty straightforward.

Apply Indian passport renewal in UK Online - Address Details and Family Information

Step #5. Enter your old Passport Details.

You can find all of these details on your old most recent Indian passport.

File No. can be found on the last page of the passport. Click “Save & Continue.”

This is the last step of the application and this is where you will get a prompt to click OK if you are ready to Finalise the application for submission.

Apply Indian passport renewal in UK Online - Passport Details

Step #6. Click OK on the prompt to finalise application.

This is where I would have expected for a review application step to be shown when I would be given a chance to review the details I entered.

Unfortunately, that didn’t happen and when I went to use the Temporary application ID I was given when I got an error saying “Temporary Application Id does not exist please ReEnter and Try Again.”

This is when I realised that the prompt was indeed the last step to the submission.

If you enter any wrong data and submit the final application at this step, you will need to register again with the correct details and start with Step 1 again.

Step #7. Check your email and you should get an email confirming your application has been submitted.

“NRI Online Passport Registration WEB FILE No: GBRLPxxxxxxx Registered”

Step #8. Copy the Web File No. starting with GBRLP.

Go to this link and enter the Web File Number to print the Online Application Form for re-issue of Indian passport online in the UK.

Luckily for me, all the details were fine and I had no changes to make.

If you make a mistake and need to make amendments, the only way of doing it is to fill in a new application form.

So be careful while filling in the application in the first attempt itself to save time.

Book VFS appointment for renewing expired Indian Passport in the UK

The process to book appointment for renewal of Indian passport at VFS centre in the UK is similar to the one I mentioned on Indian passport surrender guide.

Head over to the book an appointment section (opens in a new tab) and follow the step-by-step instructions.

In services, select “Indian Passport.”

Indian Passport re-issue - Schedule an appointment

Once you have scheduled the appointment, come back here to proceed further.

Documents required for Indian passport renewal in the UK

Here is the list of documents that you need to submit to the VFS appointment centre.

  • Printed and signed application form – that you filled above
  • Declaration form – download here
  • Annexure E – download here
  • Police Verification Form – download here (for minors, this form is required for both parents along with one for the minor applicant)
  • Appointment Confirmation Printout
  • Four recent 50mm x 50mm size photographs.
  • Original Indian Passport
  • Self-attested copies of passport – bio (photo) page and last (address) page
  • Residence permit
  • Declaration of change of appearance – download here (for children under 16 – minors)
  • Annexure D – download here (for minor applicants – consent of both parents)
  • Two A4 sized self-addressed return envelope (Royal Mail Special Delivery) for the return of original documents and new and cancelled passports.

All originals above need to be accompanied by a self-attested copy each.

Additional Documents:

Marriage Certificate and Spouse’s passport: If you want applicant’s spouse’s name endorsed on the re-issued passport, include self-attested photocopies of the marriage certificate and Passport of the applicant’s spouse along with the original Passport & marriage certificate.

Utility bill, recent bank statement, or property papers in the UK: if you want your UK address to be added to the new passport. For UK address to be included, your residency status in the UK has to be permanent (ILR). If not, you can only change to a new Indian address or leave it as is.

Authorisation Letter: If the applicant is unable to visit VFS in person to submit the passport renewal application, a close family member can do it with an authorisation letter along with their original passport or photo ID card and a document showing the relationship.

Indian Passport Re-issue Fees in the UK

The total application fees for renewing Indian passport in the UK up to one year before/after expiry is £67.88.

Here’s the split.

Fees for ordinary (36-page) passport – £57.00

VFS Service charge – £7.44

Consular Surcharge – £2.00

SMS/Text messaging Service – £1.44

You can opt to pay by Cash, Debit Card or Demand Draft/Postal Order payable to ‘VF SERVICES UK LTD.’

Please note VFS no longer accept Credit Cards.

If you want to apply for Tatkal service, you will have to pay an additional £110.

Indian passport serviceFees
Ordinary (36 pages) passport£67.88
Jumbo (60 pages) passport£86.88
Additional fee for Tatkal Services£110.00
Minor child passport£49.88
Affidavit service£22.00
Indian passport fees including VFS Service charge, Consular surcharge and Text messaging service

These are the fees for reissuing your passport if it has expired with an year or if it is due to expire in the next one year.

If your passport expired more than an year ago, or if the changes you need in your passport relate to change of name etc, you’ll be required to pay for affidavit service additionally.

How long does it take to renew Indian passport in the UK?

Reissuing a new passport booklet that’s recently expired or is about to expire will be delivered to you ideally within 10-15 working days. If details need to be verified, it could take as long as 6 weeks.

But how long the renewal takes really depends on your circumstances.

In our case, the original documents were returned after 3 working days of submitting the application at VFS.

The new re-issued Indian passport booklet along with the cancelled old Indian passport followed 8 working days later.

If you want your passport to be re-issued in an emergency situation, VFS advises going to HCI for same-day service.

How to get your originals back?

All Originals will be returned to you within 10 working days by Royal Mail Special Delivery if you provided during submitting the application. If not, you can also choose to use the DX courier service offered by VFS.

Re-issue Indian Passport in the UK – Summary

There you have it!

I hope this step-by-step guide helps you in getting your expired/expiring Indian Passport re-issued in the UK.

The process I have penned down here is the process we followed to submit the application for my wife’s Indian passport renewed in Feb 2018. The purpose of this guide is to help you through the process and in no way construes legal advice on whether you will get your passport using the same documents we did.

If you do find this guide on how to apply for re-issue of Indian passport in the UK useful and it helped you in any way, please do me a huge favour and share my posts with your friends, family members and colleagues at work.

A quick behind the scene update and plan for upcoming posts:

I surrendered my Indian passport a few months ago (I published the detailed guide on Comparism which the expat Indians in the UK found really useful – check it here).

I visited India over the Christman/New Year break and had no time to apply for my OCI application; I got an eVisa for India instead which took less than 24 hours for approval. I am in the process of finishing the detailed guide for Indian eVisa and will publish once ready.

Next step is to apply for OCI card which also, I will publish here once I have the guide ready.

Update: The step-by-step guide for OCI has been published now and ready to use at

Keep supporting and please do consider sharing one of my posts on Whatsapp, Facebook, Twitter etc to show your support – means a lot to me!

the authorAman
Aman is the founder and chief curator of Comparism. He loves to write how-to guides and via comparism, he envisions to bring to you the best ways of sending money to India without paying hefty fees in hidden charges and poor conversion rates.


  • Hi aman just a quick one
    On PPF form on the References coloumn should i mention references living in india or living in uk.

    • Hi Liji,

      I called VFS to enquire about this as that query never came up and I can add it to the post as well 😀

      You need to mention the Indian contact details here – can be your family, relatives or friends. The only section here that would need UK details is 8b.

      Hope this helps.

  • Hi Aman,

    On PPF form, Section 10 References.

    Whose two address will be entered? UK Addresses or Two Indian addresses?

    I am confused as it doesn’t sat that. Please let me know asap.

  • Hi Aman,

    Excellent piece and very detailed guidance.

    Unfortunately, it doesn’t work any more!

    At Step #2 you talk about choosing “re-issue” from the second drop down box. That’s no longer possible.

    The moment you choose UK-London in the first box , the whole page closes and you get redirected to a different location.

    • Hi Max,

      In the UK, there was a notification that if you fall under the jurisdiction of HCI London, CGI  Birmingham or CGI Edinburgh, you need to fill in using the new portal. I mentioned this as a note below Step #1 but I wasn’t able to screenshot the new form.


  • Hi Aman,

    Thanks for the post!! This is really very helpful.

    Me and my wife will be re-issuing our passports which is due to expire on Jun 2020. I have got one query regarding the PPF form. First of all is it mandatory as many of my colleagues have re-issued recently and no one is aware of this form. If it is then in the Permanent address i think it will be my Indian address but in the present address column we have to give the UK addresses where we have stayed over the last one year?

    Please can you help with the above query.

    Thanks ,

    • Hi Subhra,

      The police verification is a recent addition to the document set – even we didn’t need to include it when I did my wife’s.

      Regarding your query, yes that’s what I would do.


  • Dear Aman,

    Firstly congratulations and thank you for such an educating piece. By the look of comments here , a lot of people benefitted from this. 👍

    I being one of the people, have a question.

    I am moving to UK by september 2019 in prospect of a Job. My future employer is helping me with the process. My passport expires in June 2020, I wanted to renew it, so as to avoid last minutes hassle.

    1. Should I apply for a new passport in India (I will have a week between the transition to spare for this).In early September.

    2. Or I start work in UK and later renew it through the process you wrote?

    3. If I go with point no 1. Will it create a problem since my Certificate of sponsorship and othe docs have my existing passport details.

    Thanks and sorry about the long message!

    • Hi Praveen, thanks for your comment 🙂

      It’s your call, really but my suggestion would be to wait and do it when you are in the UK if you need to travel in Sept for certain.


  • Hi Aman

    Hope you are good

    Could you please suggest local hindi/Gujarati newspaper available in UK where I can publish name change for passport renewal

  • i have few more doubts,,for my child’s passport reissue do i need to submit both parents original passport and visa . And VFS site says both parents must present for submission aswell. is that true? If one cannot attend what to do?

    • Hi Arun,

      Yes, both parents’ original passports are required along with self-attested copies of Passport/Visa.

      No, if both parents cannot visit, you would need an authority/consent letter from the parent not appearing.

      Hope this helps.


  • Hi Aman,

    Thanks for the detail. I am going to apply for re-issue of my daughter’s passport. I have couple of confusion, if you can help then it will be great.

    1. I have a permanant address in India, I came here on ICT visa, since, my daughter is only 5 years old, so, obviously, all bills & rent agreement are in my name. We do not have ILR. I am not sure what should I put in the address and Other address section? Can you please help?

    2. In VFS website, i could find VFS appointment booking is for OCI, is that the same link for passport as well?

    3. For minors, do i need to fill up the Police verfication application for both parents? And change of apperance form is also required? It would be great, if you can let me know what are the forms we need to submit.


    • Hi Paul,

      Please see my response below.

      1. You can leave the address as the Indian address (the same that the passport currently has). In this case, the other address can be your correspondence address in the UK.
      2. Yes, you need to select the relevant appointment type from the drop-down menu.
      3. Yes, PPF is a new addition to the list of mandatory documents which has been recently added (thanks for bringing it to my notice) and needs to be added for both parents and the minor applicant. And, Declaration of change of appearance is also required.

      Police verification form here.
      Change of appearance declaration here.

      I hope this helps. 🙂

  • Hi Aman,

    Really appreciate your efforts towards this fantastic post.

    I have 2 queries

    1. my daughter her surname is not mentioned in passport and we want to add surname in her passport.

    2.what is the process of getting all originals back including passport

    Could you please advice over it please


    • Hi Pritesh, you can follow the list of documents stated on the post. For returning the originals, I have already covered this on the post as well – please check.


  • Hi Aman,

    Thanks a lot for such a helpful content.

    I have got a separate case for you, other than the usual ones. I am staying in UK for work purpose and my Indian Passport is still valid for 5 years more. But somehow my passport got damaged (as stated by France Consulate while rejecting my Schengen VISA), as the MRZ area is not machine readable.

    Hence, I am planning to re-issue my Indian Passport from UK, so that I donʻt get such issues related to my Passport in future. Now as I can see you have mentioned in the article that the applicant has to enter the UK address in the ʻaddressʻ field in the application form and that only will get printed in the Passport, though I can mention my India Address in the ʻOther Addressʻ field in the application form which is of no use in my physical passport.

    As currently I have my India Address printed on my Passport and I want to keep it as it is in the re-issued passport as well. Now my questions are:
    1. Is it mandatory to enter UK address as the address to be printed on passport or I can enter my India Address as well?
    2. If I enter UK Address there and it gets printed on my passport what kind of impact will there be when I will return to India as the re-issued passport will get a completely new 10 yearʻs validity?

    I will wait for your reply. Thanks in advance.

    With regards,

    • Hello Swarnav,

      Thanks for your comment – please see my response below.

      No, you can leave it to your Indian address. As I have clarified further in the post that UK address is only printed once you have gained ILR in the UK, you can leave the Indian address as you have it now in which case you can simply mention your Indian address. If you want it changed to a different address in India, you would have to suffice proofs for the new address.


  • Hi Aman,

    Thank you for your really clear post! I checked the website today and it asked for a PCC (Police Clearance certificate). How do we go about getting that?

  • Hi, I submitted my Indian passport renewal application but i did not receive a confirmation email. I have booked an appointment because on the website it showed that my application was submitted successfully. I am still confused.

  • Hi Aman,

    Thanks for writing such a clear step by step article.

    I need to renew passport of my 5 year old daughter and I am using the new portsl link since I am from Milton Keynes which I believe lies in HCI London.

    I am having a query about declaration form and Annexure E link in your article. I can’t find any form after clicking on the links provided instead it’s directing me to VFS home page website only.

    Is there any changes in the list of documents recently?

    Thanks in advance for your help.

    Ravi Verma

    • Hi Ravi,

      Thanks for reporting this – just noticed VFS have moved from HTTP to HTTPS on their links but clearly their redirects are not working 😛

      I have now corrected the links; can you please check now?


  • Hi Aman
    I fill form for re renewal of my Indian passport in london. but in form i put emergency contact details as my name and my details only. Now i submitted my application form. so are they allow to change on print out by hand on that day of appointment? or they are ok with that only.

    Could you suggest please.

    KInd regards

    • I don’t think there’s a problem if you fill those by hand as anyways, you need to fill some part of the form yourself.


  • Dear Aman,

    That was great piece of information. Do we need to add the PPF form for police verification ? Also I do not have a ILR yet so I’ve added the Indian address and for other address I’ve added the UK address … Is that correct ? Also in annexure E I need to write residing at … Does that mean UK or indian address ? FYI I’m applying for address change, spouse name removal, and name change to maiden name. Any inputs would be helpful.

    • Hey Carol, my apologies for the late reply.

      In case you’re still looking for help, here’s my take.

      • Yes, PPF needs to be added to all applications – that’s a fairly recent change.
      • Yes, if you don’t have ILR yet, that’s the correct understanding.
      • If you’re applying from the UK, the residing address would be your address in the UK where you stay.

      I hope you find this info useful.


  • Hello Aman

    Thanks for the detail. This was really helpful. I would like to renew the Passport of my wife which is due on December this year. Is it possible to modify the name ? to be specific, change the sir name after the marriage while renewing the passport here? If yes what details we need to provide ?

    Thanks for letting me know.

    • Hi Gurunath, yes the name can be changed after marriage while renewing your passport in the UK – please refer to the “Additional Documents” section above.


  • Hi Aman

    I found your website really useful while applying for a reissue last year.

    You presented the steps in such a way which took out the stress of the whole process. I want to applaud you for that.
    I remember the days when it used to be asking your neighbor standing in line with you and getting confusing answers 🙂

    One thing,
    The return envelope is not absolutely necessary as Passport Office has the courier facility.

    Your website is serving a very important purpose and it will help many people today and in the future.
    Do try to update it regularly as things change.

    Best Regards,

  • The new link ‘’ for the jurisdiction of HCI London, CGI Birmingham or CGI Edinburgh seems to be down. Is this a temporary problem?

    I’m based out of Edinburgh and planning to get my Indian passport re-issued sometime soon as current holding passport getting expired start of May 2019.

    • Hi Sagar,

      Yes, I have just noticed the site does seem to be down at my end too. I suggest give it a try again in some time?


  • Hi Aman
    My mum needs to renew her Indian passport so do I just go on the link that you gave? Could you please explain what I need to do please.

  • If your Indian passport needs renewal or you need to extend its validity, then it needs to be submitted in person at one of the Indian Visa & Consular Application Centres.

      • Hi Aman

        This information is really useful particularly the focus section.

        I received my reissued as well as old passport on Day7 and it got approved in 6 days from Leicester (Birmingham).

        Few things probably need amendments I believe.
        The application should be via new website, not the old one you suggested.
        For Leicester, the only provide Dx service.
        They asked for only only passport, visa and 1 photo.

        • Hello Deb,

          Thanks for your comment 🙂

          And yes, the guide needs to have the new screenshots added but the old link is still valid for other jurisdictions as I have mentioned above so will leave it there and update it for the new website. Just need to juggle up a few things on my routine to update it.


  • Hi Aman,
    Thank you so much for this article. It is very helpful as the VFS site does not have a step by step procedure.

    Aman, I am currently staying in UK and my passport is due expiry in November 2020. That is, I still have 1.8 years validity.( More than one year)Can i still apply for a Passport Reissue ?

    Secondly If i want to add my Spouse name in my passport, will i get the new passport with an extended validity.

    And lastly, I have my UK bank statements as a proof of current address. But i no longer stay in my permanent address which is in India.What should i do in this case. Can i keep the permanent address same as in my passport (I have all my documents electoral ID, Aadhar, Passport with Indian address. Its just that i do not stay in that address anymore)
    Please let me know your thoughts.

    Many Thanks,

    • Hey Vinay, sorry for the looonnnggg delay in getting back to you – this comment somehow landed in spam.. did this get sorted for you – I can understand your passport was expiring in Nov 2020?

  • Hi Aman,

    Thanks for sharing such a valuable information. I have a question for including my wife’s name in Passport.
    My passport is due for expiry within three months and I got appointment on 06/Feb and wife is leaving UK on 31/Jan. Is it mandatory to have her original passport to get her name included as spouse in my passport? Can I get her name added later. Please advise.


    • Hi Fakhruddin,

      You do need your wife’s original passport with your renewal application if you need her name added to your passport. Please refer to the “Additional Documents” section in the post above.

      You can get it added later as well but as you are anyways renewing it, adding the name now is much simpler and straightforward. If that’s not an option for you (that is if she won’t be back before your passport expires), you can just renew yours for now and add the spouse name later but that would be another application.


      • Hi
        You need your spouse passport photocopy and original marriage certificate.
        Mine was same case and applied 2 months and got my passport.

        • Hi Mallikarjun,

          That’s interesting… so you didn’t include the original passport for your spouse?

          I did for mine and added that as a requirement to this post – for Fakhruddin’s query, I actually called VFS helpline today and they confirmed the original passport to be included…


  • Hello Aman
    I am applying for reissue of my passport expired last my old passport i have only given name as harvinder singh(no middle name or last name).
    can i put harvinder as first name and singh as last name in new passport form.
    is it straight forward or do i need to fill any form for name change(technically its same name but written separately as first name and last name)

    • Hi,

      On your other comment, I assumed your name change query related to the UK passport so I pointed you to the comments on my other guide.

      I haven’t come across this situation myself as I didn’t have an idea to fix it at the stage of Indian passport renewal and rather had to fix it after getting the British Passport.

      The stage you are in, your next step some time would be to apply OCI as well maybe, so it’s the right thing to fix your name on your Indian passport itself. For that, I think mentioning your correct name on the form along with a written note explaining the change from the previous passport should suffice.

      In some cases, the embassy might want you to accompany a sworn affidavit as well. I hope this information helps; for more details, I would suggest to please call the VFS helpline and update here?


    • Hi Partha, thanks for your comment.

      I have updated the link already on the post for the applicable jurisdictions and will add the screenshots as well in the coming days.


  • Hi Aman,
    Thank you so much for this post.à

    My question is, ideally for the reissue of passport, we apply when it’s up to one year before the expiry. Can we still apply for reissue before that. Say 1.5 years before expiry?

    Many thanks

  • Hi,
    This blog was a perfect starter for me , as the VFS website was not completely clear. Thanks for that.
    But, you have mentioned the following in your list:
    1) Declaration form
    2) Annexure E
    as a list of documents required, but no where in VFS website it is mentioned or available.
    It makes me wonder , whether it is a absolute requirement or the VFS have removed it from their list of documents.

    • Hi Bala,

      Both these documents are still there on the VFS website but you might not find them all in one place – that is why I collated them as one list here 🙂


      • Hi Aman pls advise me we r very worrying because we apply my husband passport for renewal all most done 4 weeks but we didn’t receive get we have emergency in India my husband mom in medical condition she is very serious she want to she so who can get our passport from HCL pls help ous visa is pending

        • Hello Sandeep, I am sorry to know about your situation. Have you heard anything on your file by now? If not, I would suggest calling the VFS helpline, please.

    • Aman has deleted my comment I think. The process has changed as the application is no longer filled in on the VFS website. It is done on the Indian Govt website. Once that is done one has to get a