How to Apply for Indian Passport Re-issue in the UK – Step-by-Step Guide 2018

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Indian passport re-issue UKAre you an NRI in the UK and your Indian passport recently expired (expiry date within last one year) or is due to expire within a year?

In this guide, I am going to show you the detailed steps on how to apply for Indian passport re-issue in the UK.

The process outlined here includes the exact steps we followed to submit the application for re-issuing my wife’s Indian passport that was due to expire in a month’s time.

This is a detailed guide to walk you through the process we followed step-by-step so you can follow along and get a new passport booklet issued if your’s is expiring soon.

If your passport has already expired, there is a slight difference in the documents required for renewal which I will cover below – read on.

Indian Passport renewal vs re-issue

Before we get started, let’s get the terminologies right!

Remember, when your passport expires, the most logical term that comes to mind to get a valid passport is to get it renewed.

Chances are; the google search that brought you here was “Indian passport renewal” and not “Indian passport re-issue.”

Technically, the term that applies when your passport has expired or is due to expire is “Re-issue.”

Well, if you already knew the difference and came here looking for the correct term – high five! 👋

So what is the difference – I will cover it very briefly here.

It’s termed as a re-issue when your passport is due to expire or has already expired after it’s 10-year validity period and you need a new Indian passport booklet issued.

If you had a passport with a validity of fewer than ten years, and you need to now extend its validity to up to 10 years, that is termed as a renewal.

In case of a renewal, the passport booklet remains the same with an added entry to extend its validity.

Now that you have a basic idea of India passport renewal vs re-issue, let’s jump right in.

Indian Passport Re-issue in the UK – Complete Guide

Applications for Indian passport re-issue in the UK need to be submitted in person (or by an immediate family member) at one of the Indian Visa & Consular Application Centres.

Fill Online Registration Form for Indian Passport Renewal

Starting 02 Jan 2018, handwritten application forms will no longer be accepted.

All applications for renewal of Indian passport must be accompanied with the print out of the online-filled application form.

Here’s how you get it.

Step #1. Go to this link and click on Online Registration Form button.

This will take you to Online NRI Passport Application Registration Form.

Apply Indian passport renewal in UK online

Step #2. Select the Indian Mission that’s nearest to you and Service Desired as “Re-issue of Passport.”

Fill in the rest of the form giving the applicant’s Surname and Given Name.

You also need to mention if you have ever changed your name. If you have, select the check-box and mention your previous name in the given field.

Save the Temporary Application ID shown on this screen. You will be able to come back to your partially filled application using this ID so this is very important to save it somewhere.

Once done, click “Save & Continue”

Apply Indian passport renewal in UK - Online Registration Form

Step #3. Fill in Applicant information and Address Details that you want to be printed on the new re-issued passport.

Address to be printed on passport has to be your current permanent address where you stay in the UK. This is the one that will be printed on your renewed passport.

Click “Save & Continue” to move to the next section where you need to add other Address Details and Family Information.

Apply Indian passport renewal in UK Online - Applicant Information

Step #4. In this step, you need to provide details for other Address – this has to be your current address in India (I entered my parents’ address in India).

In the next step, enter the Applicant’s Family Information. The details that need to be filled are pretty straightforward.

Apply Indian passport renewal in UK Online - Address Details and Family Information

Step #5. Enter your old Passport Details.

You can find all of these details on your old most recent Indian passport.

File No. can be found on the last page of the passport. Click “Save & Continue.”

This is the last step of the application and this is where you will get a prompt to click OK if you are ready to Finalise the application for submission.

Apply Indian passport renewal in UK Online - Passport Details

Step #6. Click OK on the prompt to finalise application.

This is where I would have expected for a review application step to be shown when I would be given a chance to review the details I entered.

Unfortunately, that didn’t happen and when I went to use the Temporary application ID I was given when I got an error saying “Temporary Application Id does not exist please ReEnter and Try Again.”

This is when I realised that the prompt was indeed the last step to the submission.

If you enter any wrong data and submit the final application at this step, you will need to register again with the correct details and start with Step 1 again.

Step #7. Check your email and you should get an email confirming your application has been submitted.

“NRI Online Passport Registration WEB FILE No: GBRLPxxxxxxx Registered”

Step #8. Copy the Web File No. starting with GBRLP.

Go to this link and enter the Web File Number to print the Online Application Form for re-issue of Indian passport online in the UK.

Luckily for me, all the details were fine and I had no changes to make.

If you make a mistake and need to make amendments, the only way of doing it is to fill in a new application form.

So be careful while filling in the application in the first attempt itself to save time.

Book VFS appointment for renewing expired Indian Passport in the UK

The process to book appointment for renewal of Indian passport at VFS centre in the UK is similar to the one I mentioned on Indian passport surrender guide.

Head over to the book an appointment section (opens in a new tab) and follow the step-by-step instructions.

In services, select “Indian Passport.”

Indian Passport re-issue - Schedule an appointment

Once you have scheduled the appointment, come back here to proceed further.

Documents required for Indian passport renewal in the UK

Here is the list of documents that you need to submit to the VFS appointment centre.

  • Printed and signed application form – that you filled above
  • Declaration form – download here
  • Annexure E – download here
  • Appointment Confirmation Printout
  • Four recent 50mm x 50mm size photographs.
  • Original Indian Passport
  • Self-attested copies of passport – bio (photo) page and last (address) page
  • Residence permit
  • Two A4 sized self-addressed return envelope (Royal Mail Special Delivery) for the return of original documents and new and cancelled passports.

All originals above need to be accompanied by a self-attested copy each.

Additional Documents:

Marriage Certificate and Spouse’s passport: If you want applicant’s spouse’s name endorsed on the re-issued passport, include self-attested photocopies of the marriage certificate and Passport of the applicant’s spouse along with the original Passport & marriage certificate.

Utility bill, recent bank statement, or property papers in the UK: if you want your UK address to be added to the new passport. For UK address to be included, your residency status in the UK has to be permanent (ILR). If not, you can only change to a new Indian address or leave it as is.

Authorisation Letter: If the applicant is unable to visit VFS in person to submit the passport renewal application, a close family member can do it with an authorisation letter along with their original passport or photo ID card and a document showing the relationship.

Indian Passport Re-issue Fees in the UK

The total application fees for renewing Indian passport in the UK up to one year before/after expiry is £67.88.

Here’s the split.

Fees for ordinary (36-page) passport – £57.00

VFS Service charge – £7.44

Consular Surcharge – £2.00

SMS/Text messaging Service – £1.44

You can opt to pay by Cash, Debit Card or Demand Draft/Postal Order payable to ‘VF SERVICES UK LTD.’ Fees paid by Credit Card will incur a surcharge of 1.98% on top of the total fees payable.

If you want to apply for Tatkal service, you will have to pay an additional £110.

How long does it take to renew Indian passport in the UK?

As per the guidelines on VFS website, the renewed passport will be delivered to you within 10-15 working days by Royal Mail Special Delivery or DX Courier (depending on what you opted at the time of submitting the application).

In our case, the original documents were returned 3 working days of submitting the application at VFS.

The new re-issued Indian passport booklet along with the cancelled old Indian passport came back after 8 working days.

If you want your passport to be re-issued in an emergency situation, VFS advises going to HCI for a same-day service.

How to get your originals back?

All Originals will be returned to you within 10 working days by Royal Mail Special Delivery if you provided during submitting the application. If not, you can also choose to use the DX courier service offered by VFS

Re-issue Indian Passport in the UK – Summary

There you have it!

I hope this step-by-step guide helps you in getting your expired/expiring Indian Passport re-issued in the UK.

The process I have penned down here is the process we followed to submit the application for my wife’s Indian passport renewed in Feb 2018. The purpose of this guide is to help you through the process and in no way construes legal advice on whether you will get your passport using the same documents we did.

If you do find this guide on how to apply for re-issue of Indian passport in the UK useful and it helped you in any way, please do me a huge favour and share my posts with your friends, family members and colleagues at work.

A quick behind the scene update and plan for upcoming posts:

I surrendered my Indian passport a few months ago (I published the detailed guide on Comparism which the expat Indians in the UK found really useful – check it here).

I visited India over the Christman/New Year break and had no time to apply for my OCI application; I got an eVisa for India instead which took less than 24 hours for approval. I am in the process of finishing the detailed guide for Indian eVisa and will publish once ready.

Next step is to apply for OCI card which also, I will publish here once I have the guide ready.

Keep supporting and please do consider sharing one of my posts on Whatsapp, Facebook, Twitter etc to show your support – means a lot to me!

Aman
the authorAman
Aman is the founder and chief curator of Comparism. He loves to write how-to guides and via comparism, he envisions to bring to you the best ways of sending money to India without paying hefty fees in hidden charges and poor conversion rates.

37 Comments

  • This was really helpful. thanks a lot! My current passport expires in July 2019 but i may need to request for a new one as my current passport is nearly full of immigration stamps. How many months before the date of expiry of my current passport can i apply for a re-issue? Or can i just apply for a re-issue given that my current passport is nearly full?

    Regards,
    Nandan

    • Hi Nandan, sorry for the delay in replying to your query.

      If there are no blank pages in the passport, you don’t have to wait for the one-year period. You can apply it now

      Hope that helps.

      Thanks
      Aman

  • Hi Aman,

    That is a very helpful guide
    Just one question that I have is, I am not a permanent resident in the UK yet (no ILR) so in the current address details which address do I enter? Would it be the current address I am living in the UK or my permanent Indian address?
    If I enter my permanent Indian address where would the re issued passport will be delivered?

    The reason for the above question is because you stated in Step #3 to enter
    “the Address Details that you want to be printed on the new re-issued passport.
    Address to be printed on passport has to be your current permanent address where you stay in the UK. This is the one that will be printed on your renewed passport.”

    But you also mentioned the following in the documents required section
    “Utility bill, recent bank statement, or property papers in the UK: if you want your UK address to be added to the new passport. For UK address to be included, your residency status in the UK has to be permanent (ILR). If not, you can only change to a new Indian address or leave it as is.”

    So I am a bit confused now regarding the address details

    • Hello Raghu,

      Thanks for the kind words – glad that you found this helpful!

      If you are not an ILR yet, you can leave the address as it is (Indian address). For my wife, we wanted to change it to the UK address but were advised at the counter that it can only happen after getting ILR.

      Don’t worry – the passport will still be delivered to your address in the UK. It’s just that: because you are not a British Citizen, Indian Passport Office cannot have any address outside India on the passport.

      I will make it more clear on the first point on the article as well 🙂

      Thanks for raising this query…

  • Thank you for the info, it is definitely helpful but there is a small suggestion here; you have interlaced ‘renew’ and ‘re-issue’ process at times. Please sort this out to make this info perfect. Just a humble suggestion.

    Thank you

    • Hello Hemanth, thanks for your comment and I appreciate your suggestion.

      On the post, I have already mentioned the difference between re-issue and renewal. But whenever it comes to getting the changes done to a passport, the term commonly used is renewal hence, at some places on this post you do find me mentioning “renewal” 🙂

      Technically, this post is about the re-issue process where you need to extend an expired passport (or make a change to name, add spouse name etc) and get a new passport booklet.

  • Hi Aman, your post is very helpful. Thank you for that. However, i have a query that i want to change my indian address on my passport. Also my name on passport is in wrong order. Name has not changed. They got confused between name and surname.
    1. I am on tier 5 visa at the moment. Would that be a problem?
    2. Does the passport number change?
    3. Also the old passport which has a page about visa, what happens to that?
    4. I have a BRP for tier 5 visa. That also have my name in similar wrong order. Do i have to apply again? Would that be a trouble doing so?

    • Hi Chetan,

      Thanks for your comment – I am glad you found this useful 🙂

      1. That shouldn’t be a problem in applying for an address change on Indian passport
      2. Yes, if you get a new passport (in case of re-issue as I mentioned above)
      3. I would guess that the Visa will be transferred to the new passport but I am not really sure about this – please call UKBA to confirm. They have a helpline and can guide you with this – please let me know if you need their number.
      4. The name on your UK BRP will be the same as it is on your UK passport. If you fix it on your Indian passport, I reckon you would have to inform UK Home Office of this change. But again, I suggest you confirm with Home Office once, please.

      If you get to speak to the Home Office, I would really appreciate if you could update your finding here please 🙂

      • @Chetan

        After doing a bit of research on your query about what happens to the existing Visa on the old passport, this is what I found.

        The Visa on your old cancelled passport is still valid as long as you are travelling within the expiry period. Make sure you are carrying both your old and the new passport.

        Thanks
        Aman

  • I have followed the steps as stated however when I printed off my completed application two additional pages were also generated!
    Are these two additional pages for a new/first passport application??
    I am making an application to have my expired passport reissued (less than a year).
    Do I need to complete the two additional pages or parts of as some sections refer to minors?
    If so would it be acceptable to complete the relevant sections by hand as these additional pages did not display during the initial online application process preventing form entering any relevant details?
    I do not wish to have a wasted journey therefore any light you can shine shall be most appreciated.
    Would you recommend using Royal Mail or the VFS courier service DFX?
    Any idea what DFX charge?

    • Hello Mrs Jora,

      First of all, my apologies for the delay in replying to your query…

      I do understand some sections that come out in the print aren’t asked when filling the application online. It was a bit confusing for me as well.

      You need to fill the additional page by hand (fields that apply to your case!)

      I recommend using Royal Mail as it’s cheaper (£7.30) and reliable. Your need 1 envelope per application.

      Update: my apologies, the requirement is for 2 per application (it was a typo here – what it says on the article is correct)

      DFX charge £15 per application.

      • Hi Aman,
        Am about to go through the re-issue process for my wife as well. On the point about Royal Mail Special Delivery envelope, I am slightly confused after reading your above reply. You mentioned in the article, two A4 sized envelopes to be included but replying to Mrs. Jora you said 1 envelope. VFS site also mentions 2 envelope, would you kindly clarify what is the need of 2 because 2 RM Special Delivery cost will be around £14 then, same as DX!? I was only expecting the new passport to be returned, all other documents are photocopies.

        • Hi Ajai,

          My bad there!

          The requirement is for 2 enveloped PER application. I wrote 1 as I confused the comment to be on my “Surrender Indian Passport” application for which the requirement is ONE.

          Two are required as the new passport and the old passport will be returned in one envelope AND the supporting document originals will come separately. If you have only photocopies, please check with the VFS helpline once as to what they suggest. Please also update here if you can. 🙂

          If you use DX as I understand, you will end up paying £30ish while with Royal mail special delivery you will pay £14.60.

          Thanks
          Aman

  • It’s a very nice guide. Thanks for all your effort & keep writing. Your work helps so many people. Best Regards, Jay

  • I was thinking that I need to renew my passport a few months prior to expiry, but was stumped with the word re-aaue only at the VFS website. Then while browsing found comparism web page.
    Really useful guide and clarifies most of the doubts one may come across, thanks for sharing this Aman.

  • Hi Aman,

    Thanks for this detailed post. I am in the process of getting a new passport as mine expires in April 2019 ( I have also run of out pages in my current passport and travel regularly). Not sure if you could answer this but still thought worth asking – I have a schengen visa in my current passport which expires in October 2018. If I get my passport re-issued would the visa in the old passport be still valid? I have seen a number of Indians with 2-3 passports that are stuck to each other and thought whether visas in old passports are ok to use given they are still valid. Just want to understand so I am prepared to apply for a new schengen in time for travelling. Thanks!

    • Hello AJ,

      Great to know that you are into travelling and have used up all your passport pages – I am working towards it as well 😛

      Your Schengen Visa is still valid until October 2018 – you need to carry your old expired (cancelled) passport along with your new passport booklet and there shouldn’t be a problem.

      This is what my understanding was and I have validated it on a few online forums and this is a shared understanding of this scenario! 🙂

  • Hello Aman Sir,

    Thank you for the very detailed, methodical and to-the-point guide, appreciate it.

    My 8 year old daughter’s passport is coming to expiry in a few months. I heard from one of my friends that they got this ‘re-issue’ done by post! On that call, I really didn’t pay attn., but now I think I will call him back and find out more details.

    It would be really great if sending by post and not having to go to London works. Oh God! Just thinking of those queues, early morning bus journey and unhelpful and frustrated staff member itself makes me not want to do it in-person.

    Anyway, thanks again.

    • Hi Haneef,

      I am really glad you found this guide helpful!

      The passport services applications (for re-issue and renewal) can only be done in person at the nearest VFS centre. The High Commission of India doesn’t take any direct application now and you don’t need to visit London – queuing up was indeed a hassle.

      The VFS experience is much better compared to the direct submission – book a prior appointment at your nearest centre and you don’t have to line up in any queues 🙂

      I hope this information helps.

      I have given all the step-by-step details on this no-hassle guide.

  • Hi Aman, thank for the information. Just want to ask you that, if I reside in Leicester, can I apply in London for a speeding process ??

    Please advise

    Regards

    Samir

    • Hey Samir,

      I am not entirely sure about this. However, the Passport services applications are no longer directly submitted to the consulate – you can do it via VFS only. And for me, whether you do it in VFS Leicester centre or at one of their London centres, they will post it to the consulate for processing. How I understand it, it wouldn’t make a real difference.

      But, please feel free to call the VFS helpline to confirm. If you do, and if you could spare a few secs, please update here what they say 😉

  • Thanks much for the details! Have a couple of questions. 1/ in VFS appointment for re-issue of passport, we select Indian passport, do we need to enter passport number in OCI Registration number here also?

    2/ Do we need to take kids also for their passport re-issue?

    another question during passport application filling. Can I retain the old passport’s Indian address itself? Do they ask for utility bills for that?

  • Very good guide,
    when I print the form , there are sections that are not populated , such as below, do we have to hand-write it? as I don’t think these options came up in the online form 🙁

    7. Particulars of person to be intimated in the event of death or accident:
    Name …………………………………………………………………
    Address ………………………………………………………………
    ………………………………………………………………

  • Hi Aman,

    Thank you for detailed step by step guide on the process. The information that should be provided easily on the VFS or HCIL website was provided by you, it made the process and the day a lot more easier. You might want to add here that if the appointment says 14:45, don’t expect to be seen dot on time even though you have got there on time. 🙂

    Thanks once again.

    Kind Regards,

    Bas

    • Hey Bas,

      Thanks a lot for your comment 🙂

      Yes, I should add it to the guide that the time followed is Indian Standard Time 😉

  • Hi Aman,

    It’s a very good detailed guide and very useful as when we had gone for my husbands OCI card it was very frustrating as they asked for a letter from his employer detailing his job, salary etc which wasn’t part of the documents list and we had to request them to email it ASAP or it would’ve been a wasted trip to London.

    I had a question, as I need to get my passport renewed but would like to know regarding permanent address in the passport. As I currently don’t have ILR do I need to provide evidence of my current Indian permanent address in my application e.g. utility bills or bank statements for the address currently in my passport, or is that not required as it’s already in the passport?

    Thank you

    • Hello Shania,

      The employee letter is an important document and in my upcoming guide for OCI, I will have the complete list of docs needed 😉

      Re: your query, if you don’t have ILR yet and want to keep the same Indian address in your old passport you don’t need to provide any new proofs.

      It was the same case for my wife (where we didn’t know you had to be ILR to be able to your address to a UK one – VFS didn’t clarify it on the guide!) and the VFS officer didn’t take the UK address proofs and didn’t ask for any new one if we wanted to keep the same address. If you want to change it to a new Indian address, you can provide a proof and mention THIS new Indian address on the application.

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