How to Apply for Indian Passport Re-issue in the UK – Step-by-Step Guide 2018


Indian passport re-issue UKAre you an NRI in the UK and your Indian passport recently expired (expiry date within last one year) or is due to expire within a year?

In this guide, I am going to show you the detailed steps on how to apply for Indian passport re-issue in the UK.

The process outlined here includes the exact steps we followed to submit the application for re-issuing my wife’s Indian passport that was due to expire in a month’s time.

This is a detailed guide to walk you through the process we followed step-by-step so you can follow along and get a new passport booklet issued if your’s is expiring soon.

If your passport has already expired, there is a slight difference in the documents required for renewal which I will cover below – read on.

Indian Passport renewal vs re-issue

Before we get started, let’s get the terminologies right!

Remember, when your passport expires, the most logical term that comes to mind to get a valid passport is to get it renewed.

Chances are; the google search that brought you here was “Indian passport renewal” and not “Indian passport re-issue.”

Technically, the term that applies when your passport has expired or is due to expire is “Re-issue.”

Well, if you already knew the difference and came here looking for the correct term – high five! 👋

So what is the difference – I will cover it very briefly here.

It’s termed as a re-issue when your passport is due to expire or has already expired after it’s 10-year validity period and you need a new Indian passport booklet issued.

If you had a passport with a validity of fewer than ten years, and you need to now extend its validity to up to 10 years, that is termed as a renewal.

In case of a renewal, the passport booklet remains the same with an added entry to extend its validity.

Now that you have a basic idea of India passport renewal vs re-issue, let’s jump right in.

Indian Passport Re-issue in the UK – Complete Guide

Applications for Indian passport re-issue in the UK need to be submitted in person (or by an immediate family member) at one of the Indian Visa & Consular Application Centres.

Fill Online Registration Form for Indian Passport Renewal

Starting 02 Jan 2018, handwritten application forms will no longer be accepted.

All applications for renewal of Indian passport must be accompanied with the print out of the online-filled application form.

Here’s how you get it.

Step #1. Go to this link and click on Online Registration Form button.

This will take you to Online NRI Passport Application Registration Form.

Apply Indian passport renewal in UK online

Step #2. Select the Indian Mission that’s nearest to you and Service Desired as “Re-issue of Passport.”

Fill in the rest of the form giving the applicant’s Surname and Given Name.

You also need to mention if you have ever changed your name. If you have, select the check-box and mention your previous name in the given field.

Save the Temporary Application ID shown on this screen. You will be able to come back to your partially filled application using this ID so this is very important to save it somewhere.

Once done, click “Save & Continue”

Apply Indian passport renewal in UK - Online Registration Form

Step #3. Fill in Applicant information and Address Details that you want to be printed on the new re-issued passport.

Address to be printed on passport has to be your current permanent address where you stay in the UK. This is the one that will be printed on your renewed passport.

Click “Save & Continue” to move to the next section where you need to add other Address Details and Family Information.

Apply Indian passport renewal in UK Online - Applicant Information

Step #4. In this step, you need to provide details for other Address – this has to be your current address in India (I entered my parents’ address in India).

In the next step, enter the Applicant’s Family Information. The details that need to be filled are pretty straightforward.

Apply Indian passport renewal in UK Online - Address Details and Family Information

Step #5. Enter your old Passport Details.

You can find all of these details on your old most recent Indian passport.

File No. can be found on the last page of the passport. Click “Save & Continue.”

This is the last step of the application and this is where you will get a prompt to click OK if you are ready to Finalise the application for submission.

Apply Indian passport renewal in UK Online - Passport Details

Step #6. Click OK on the prompt to finalise application.

This is where I would have expected for a review application step to be shown when I would be given a chance to review the details I entered.

Unfortunately, that didn’t happen and when I went to use the Temporary application ID I was given when I got an error saying “Temporary Application Id does not exist please ReEnter and Try Again.”

This is when I realised that the prompt was indeed the last step to the submission.

If you enter any wrong data and submit the final application at this step, you will need to register again with the correct details and start with Step 1 again.

Step #7. Check your email and you should get an email confirming your application has been submitted.

“NRI Online Passport Registration WEB FILE No: GBRLPxxxxxxx Registered”

Step #8. Copy the Web File No. starting with GBRLP.

Go to this link and enter the Web File Number to print the Online Application Form for re-issue of Indian passport online in the UK.

Luckily for me, all the details were fine and I had no changes to make.

If you make a mistake and need to make amendments, the only way of doing it is to fill in a new application form.

So be careful while filling in the application in the first attempt itself to save time.

Book VFS appointment for renewing expired Indian Passport in the UK

The process to book appointment for renewal of Indian passport at VFS centre in the UK is similar to the one I mentioned on Indian passport surrender guide.

Head over to the book an appointment section (opens in a new tab) and follow the step-by-step instructions.

In services, select “Indian Passport.”

Indian Passport re-issue - Schedule an appointment

Once you have scheduled the appointment, come back here to proceed further.

Documents required for Indian passport renewal in the UK

Here is the list of documents that you need to submit to the VFS appointment centre.

  • Printed and signed application form – that you filled above
  • Declaration form – download here
  • Annexure E – download here
  • Appointment Confirmation Printout
  • Four recent 50mm x 50mm size photographs.
  • Original Indian Passport
  • Self-attested copies of passport – bio (photo) page and last (address) page
  • Residence permit
  • Two A4 sized self-addressed return envelope (Royal Mail Special Delivery) for the return of original documents and new and cancelled passports.

All originals above need to be accompanied by a self-attested copy each.

Additional Documents:

Marriage Certificate and Spouse’s passport: If you want applicant’s spouse’s name endorsed on the re-issued passport, include self-attested photocopies of the marriage certificate and Passport of the applicant’s spouse along with the original Passport & marriage certificate.

Utility bill, recent bank statement, or property papers in the UK: if you want your UK address to be added to the new passport. For UK address to be included, your residency status in the UK has to be permanent (ILR). If not, you can only change to a new Indian address or leave it as is.

Authorisation Letter: If the applicant is unable to visit VFS in person to submit the passport renewal application, a close family member can do it with an authorisation letter along with their original passport or photo ID card and a document showing the relationship.

Indian Passport Re-issue Fees in the UK

The total application fees for renewing Indian passport in the UK up to one year before/after expiry is £67.88.

Here’s the split.

Fees for ordinary (36-page) passport – £57.00

VFS Service charge – £7.44

Consular Surcharge – £2.00

SMS/Text messaging Service – £1.44

You can opt to pay by Cash, Debit Card or Demand Draft/Postal Order payable to ‘VF SERVICES UK LTD.’ Fees paid by Credit Card will incur a surcharge of 1.98% on top of the total fees payable.

If you want to apply for Tatkal service, you will have to pay an additional £110.

How long does it take to renew Indian passport in the UK?

As per the guidelines on VFS website, the renewed passport will be delivered to you within 10-15 working days by Royal Mail Special Delivery or DX Courier (depending on what you opted at the time of submitting the application).

In our case, the original documents were returned 3 working days of submitting the application at VFS.

The new re-issued Indian passport booklet along with the cancelled old Indian passport came back after 8 working days.

If you want your passport to be re-issued in an emergency situation, VFS advises going to HCI for a same-day service.

How to get your originals back?

All Originals will be returned to you within 10 working days by Royal Mail Special Delivery if you provided during submitting the application. If not, you can also choose to use the DX courier service offered by VFS

Re-issue Indian Passport in the UK – Summary

There you have it!

I hope this step-by-step guide helps you in getting your expired/expiring Indian Passport re-issued in the UK.

The process I have penned down here is the process we followed to submit the application for my wife’s Indian passport renewed in Feb 2018. The purpose of this guide is to help you through the process and in no way construes legal advice on whether you will get your passport using the same documents we did.

If you do find this guide on how to apply for re-issue of Indian passport in the UK useful and it helped you in any way, please do me a huge favour and share my posts with your friends, family members and colleagues at work.

A quick behind the scene update and plan for upcoming posts:

I surrendered my Indian passport a few months ago (I published the detailed guide on Comparism which the expat Indians in the UK found really useful – check it here).

I visited India over the Christman/New Year break and had no time to apply for my OCI application; I got an eVisa for India instead which took less than 24 hours for approval. I am in the process of finishing the detailed guide for Indian eVisa and will publish once ready.

Next step is to apply for OCI card which also, I will publish here once I have the guide ready.

Keep supporting and please do consider sharing one of my posts on Whatsapp, Facebook, Twitter etc to show your support – means a lot to me!

the authorAman
Aman is the founder and chief curator of Comparism. He loves to write how-to guides and via comparism, he envisions to bring to you the best ways of sending money to India without paying hefty fees in hidden charges and poor conversion rates.

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