How to renew your Indian passport in the UK?

If you are an Indian living in the UK and your Indian passport expired recently (within the last year) or is due to expire within a year, or you lost it or need a change of personal details, you’d need to get a new Indian passport issued whilst in the UK.

In this guide, I will show you the detailed steps on how to apply for Indian passport renewal in the UK.

The process includes the exact steps we followed to apply for renewing my wife’s Indian passport that was due to expire in a month.

This is a detailed guide to walk you through the step-by-step process we followed that you could use to get a new passport booklet issued.

If your passport has already expired, there is a slight difference in the list of documents required that I will cover below – read on.

Indian Passport Renewal in UK – Complete Guide

Before we get started, let’s get the terminologies right!

Indian Passport Renewal vs Re-issue

See:

When your passport expires, the most logical term that comes to mind to get a new valid passport is to get it renewed.

Chances are – the google search that brought you here was “Indian passport renewal” and not “Indian passport re-issue.”

Technically, the term that applies when your passport has expired recently or is due to expire in the next year is a passport “re-issue.”

So what is the difference compared to a passport renewal – I will cover it briefly here.

As I mentioned, re-issue is when your passport is due to expire or has already expired after its original 10-year validity (or five years in case of children up to 15 years of age). You need a new Indian passport booklet issued.

If you had a passport with a validity of fewer than ten years, and you need to now extend its validity to up to 10 years, that is termed as a renewal.

In case of a renewal, the passport booklet remains the same with an added entry to extend its validity.

Well, if you already knew the difference between an Indian passport renewal and a passport reissue and came here looking for the correct term – high five! 👋

If you didn’t, no worries – I’ve got you covered.

Here’s a summary of the differences between Indian passport renewal vs Indian passport reissue.

Indian Passport Re-issueIndian Passport Renewal
Passport with 10-year validity (or 5 years for children up to 15 years of age) recently expired or due to expire (in the next year).Passport with a validity of less than 10 years needs extending validity to 10 years.
New passport booklet issued.Same passport booklet with validity extended.
Old passport cancelled and returned to the holder.Not applicable as validity extended on the same passport.
Change to personal particulars in the laminated pages of the passport.
Passport run out of available pages.
Indian passport renewal v/s Indian passport re-issue

Now that you have a basic idea of India passport renewal vs re-issue let’s jump right in.

Applications for Indian passport re-issue in the UK need to be submitted in person (or by an immediate family member) at one of the Indian Visa & Consular Application Centres.

Fill Online Registration Form for Indian Passport Renewal

Starting 02 Jan 2018, handwritten application forms will no longer be accepted.

All applications for renewal of Indian passport must be accompanied by the printout of the online filled application form.

Here’s how you get it.

Step #1. Go to this link and click on the Online Registration Form button.

Note: If you fall under the jurisdiction of HCI London, CGI  Birmingham or CGI Edinburgh, you need to now use the new portal instead to fill in a print your application form online. Head over to this link and click on “Register to apply for Passport Services.” We will soon update this post with screenshots from the new portal. The steps/details below should help you in filling the form using the new portal. Any issues, please get in touch using the comments section below.

This will take you to Online NRI Passport Application Registration Form.

Step #2. Select the Indian Mission that’s nearest to you and Service Desired as “Re-issue of Passport.”

Fill in the rest of the form giving the applicant’s Surname and Given Name.

You also need to mention if you have ever changed your name. If you have, select the check-box and mention your previous name in the given field.

Save the Temporary Application ID shown on this screen. You will be able to return to your partially filled application using this ID, so it is very important to save it somewhere.

Once done, click “Save & Continue.”

Step #3. Fill in Applicant information and Address Details that you want printed on the new re-issued passport.

The address to be printed on passport has to be your current permanent address where you stay in the UK. This is the one that will be printed on your renewed passport.

Click “Save & Continue” to move to the next section, where you need to add other Address Details and Family Information.

Related: What is visible mark on the Indian Passport Renewal Form?

Step #4. In this step, you need to provide details for other Address – this has to be your current address in India (I entered my parents’ address in India).

In the next step, enter the Applicant’s Family Information. Again, the details that need to be filled in are pretty straightforward.

Step #5. Enter your old Passport Details.

You can find all of these details on your old, most recent Indian passport.

File No. can be found on the last page of the passport. Click “Save & Continue.”

This is the last step of the application, and this is where you will get a prompt to click OK if you are ready to Finalise the application for submission.

Step #6. Click OK on the prompt to finalise the application.

This is where I would have expected a review application step to show where I could get a chance to review the details I entered.

Unfortunately, that didn’t happen. When I went to use the Temporary application ID I was given, I got an error saying, “Temporary Application Id does not exist, please ReEnter and Try Again.”

This is when I realised that the prompt was the last step to the submission.

If you enter any incorrect data and submit the final application at this step, you will need to register again with the correct details and start with Step 1 again.

Step #7. Check your email, and you should get an email confirming your application has been submitted.

“NRI Online Passport Registration WEB FILE No: GBRLPxxxxxxx Registered”

Step #8. Copy the Web File No. starting with GBRLP.

Go to this link and enter the Web File Number to print the Online Application Form for renewal of Indian passport online in the UK.

Luckily for me, all the details were fine, and I had no changes to make.

If you make a mistake and need to make amendments, the only way of doing it is to fill in a new application form.

So be careful while filling in the application in the first attempt to save time.

Book VFS appointment to renew expired Indian Passport in the UK

The process to book an appointment for the renewal of Indian passport at the VFS centre in the UK is similar to the one I mentioned in the Indian passport surrender guide.

Head over to the book an appointment section (opens in a new tab) and follow the step-by-step instructions.

In services, select “Indian Passport.”

Once you have scheduled the appointment, come back here to proceed further.

Documents required for Indian passport renewal in UK

Here is the list of documents you need to submit to the VFS appointment centre.

  • Printed and signed application form – that you filled above
  • Declaration form – download here
  • Annexure E – download here
  • Police Verification Form – download here (for minors, this form is required for both parents along with one for the minor applicant)
  • Appointment Confirmation Printout
  • Four recent 50mm x 50mm size photographs.
  • Original Indian Passport
  • Self-attested copies of passport – bio (photo) page and last (address) page
  • Residence permit
  • Declaration of change of appearance – download here (for children under 16 – minors)
  • Annexure D – download here (for minor applicants – consent of both parents)
  • Two A4 sized self-addressed return envelope (Royal Mail Special Delivery) for the return of original documents and new and cancelled passports.

All originals above need to be accompanied by a self-attested copy each.

Additional Documents:

Marriage Certificate and Spouse’s passport: If you want the applicant’s spouse’s name endorsed on the re-issued passport, include self-attested photocopies of the marriage certificate and Passport of the applicant’s spouse along with the original Passport & marriage certificate.

Utility bill, recent bank statement, or property papers in the UK: if you want your UK address to be added to the new passport. For UK address to be included, your residency status in the UK has to be permanent (ILR). If not, you can only change to a new Indian address or leave it as is.

Authorisation Letter: If the applicant is unable to visit VFS in person to submit the passport renewal application, a close family member can do it with an authorisation letter along with their original passport or photo ID card and a document showing the relationship.

Indian Passport Renewal Fees in the UK

The total application fee for renewing your Indian passport in the UK up to one year before/after expiry is £67.88.

Here’s the split.

Fees for ordinary (36-page) passport – £57.00

VFS Service charge – £7.44

Consular Surcharge – £2.00

SMS/Text messaging Service – £1.44

You can opt to pay by Cash, Debit Card or Demand Draft/Postal Order payable to ‘VF SERVICES UK LTD.’

Please note VFS no longer accept Credit Cards.

If you want to apply for the Tatkal service, you will have to pay an additional £110.

Indian passport serviceFees
Ordinary (36 pages) passport£67.88
Jumbo (60 pages) passport£86.88
Additional fee for Tatkal Services£110.00
Minor child passport£49.88
Affidavit service£22.00
Indian passport fees including VFS Service charge, Consular surcharge and Text messaging service

These are the fees for reissuing your passport if it has expired within a year or if it is due to expire in the next year.

If your passport expired more than a year ago, or if the changes you need in your passport relate to change of name etc, you’ll be required to pay for affidavit service additionally.

How long does it take to renew Indian passport in the UK?

Reissuing a new passport booklet that’s recently expired or is about to expire will be delivered to you ideally within 10-15 working days. If details need to be verified, it could take as long as 6 weeks.

But how long the renewal takes really depends on your circumstances.

In our case, the original documents were returned after 3 working days of submitting the application at VFS.

The new re-issued Indian passport booklet along with the cancelled old Indian passport followed 8 working days later.

If you want your passport to be re-issued in an emergency situation, VFS advises going to HCI for same-day service.

How to get your originals back?

All Originals will be returned to you within 10 working days by Royal Mail Special Delivery if you provided during submitting the application. If not, you can also choose to use the DX courier service offered by VFS.

Renew Indian Passport in the UK: Summary

There you have it!

I hope this step-by-step guide helps you in getting your expired/expiring Indian Passport renewed in the UK.

I have penned down here the process we followed to submit the application for my wife’s Indian passport renewed in Feb 2018. The purpose of this guide is to help you through the process and in no way construes legal advice on whether you will get your passport using the same list of documents we did.

If you do find this guide on how to apply for renewal of your Indian passport in the UK useful and it helped you in any way, please do me a huge favour and share my posts with your friends, family members and colleagues at work.

A quick behind the scene update and plan for upcoming posts:

I surrendered my Indian passport a few months ago (I published the detailed guide on Comparism which the expat Indians in the UK found really useful – check it here).

I visited India over the Christman/New Year break and had no time to apply for my OCI application; I got an eVisa for India instead which took less than 24 hours for approval.

Detailed guide for Indian eVisa: https://www.comparism.com/indian-evisa/

Step-by-step guide for OCI application: https://www.comparism.com/oci-card/.

Keep supporting, and please do consider sharing one of my posts on Whatsapp, Facebook, Twitter etc., to show your support – it means a lot to me!

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241 Comments

  1. Hi, Thanks for the details provided here. I have a very poor experience at Indian VFS in Birmingham.
    They wanted me to fill change of appearance form. When asked they told me that it is for everyone to fill. Even though no change in appearance, this needs to be filled.
    Made me take another set of photos with their own machine. Which was not working fine, I lost 10£ for incorrect pictures printed. In-fact most of the people who took the photos at the counter faced similar issues. They kept 4 new photos and the photo which I had struck in police verification form. Returned the main application photo. So they kept 5 photos.
    Also, they wanted any 1 Indian Address, although I said, I don’t have any.
    Another update, I royal-mail envelope returned at counter. They said, they don’t want any original documents. Strange, but it seems a good move.
    Anyways, I am happy I wouldn’t have to go back there with another appointment.

    Thank you,

    God Bless !

    J

  2. The information provided here is first hand and up to date. I just followed the same procedures given on here and had a hassle free submission of my wife’s application at the consular.. Truly appreciate your help Aman pajji!

    1. Hey Nixon, thanks for your comment mate 😉

      I am glad you found this guide useful. Please do consider subscribing to my free newsletter.

      Cheers.

      1. Hi Aman ,

        Jaihind !!!

        My daughter’s passports are expiring on 05/09/2021. We live in london(Stanmore) .

        VFS LONDON- GOSWELL/HOUNSLOW/CARDIFF/ (No appointments for AUG and entire SEP

        Will Indian Commission provide us a priority service if we drop an email to [email protected] . If that’s not possible , question is can I book appointments in Edinburgh , a lot of vacant slots for SEP 2021.

        Regards,
        Kiran

  3. Hi there,

    I was just having a look at the appointment booking tool again and slots for the 19th Aug have just opened up – I hope you see this in time and get to book it right away. The idea I would suggest is to keep looking 😉

    All the best!

    Aman

  4. Hello Aman,
    Just want say what a great helpful guide you have written with regards to applying for re-issue of Indian Passport.
    I have a querry with regards to booking an online appointment during covid restriction. I filled my renewal
    application last March 2020 via Passport Seva portal and still have not been able to book an online appointment.
    Please advise as to what to do as I need to get my paasport renewed asap ID proof for my job.

    Many Thanks
    Bimla

    1. Hello Bimla, Thanks for your comment – I am glad you found the guide useful. Unfortunately, getting is a real struggle right now which I think is due to the backlog due to Covid and no real information available if they plan to ramp up resources to clear it in the near future. Has your passport already expired? If so, what I recommend you do is: email them at [email protected] to arrange for a priority appointment.

      I hope you find some success from this – please do update here if you’re able to make any progress using this info. I will also add this email address to the guide.

      Kind regards
      Aman

      1. Hi Aman
        Just to let you know I managed to book an appointment this evening for VSF Hounslow.
        Thank you so much for advising me today about a possible slot being open, really appreciate it.
        Many Thanks
        Bimla

      2. Hi Aman,
        Really nice guide. I tried submitting the re-issue of passport request for my daughter (Indian citizen), but was unable to find any slot on next step, seems VFS has reduced the options for passport services or maybe loads of request in queue. One query, her passport is ending on 14th November this year and I am now planning to travel back to India by September end. If I don’t renew her passport, do you think it will be an issue? I am wondering as she is a citizen if those 6-month minimum validity rules apply to her for travel back home. I am trying to get an answer for this and have checked with few airlines, they felt it is not an issue, but don’t want to take any risk with immigration back home in case I am violating any rules. Any suggestion on this or with whom I can check this (minimum passport validity for citizens returning to India), would be grateful.
        Regards,
        Anand

        1. Hello Anand, thanks for your patience.

          Yeah, the slots are quite limited I understand from other readers here. It could be due to the huge backlog of applications due to Covid delays.

          Based on the information you’ve provided, here’s my take:

          1. If you’re coming back before the passport expires, it should be okay to travel on it and then apply for renewal from the UK.
          2. Or, if you are staying in India beyond the expiry date, you could apply for the renewal from India itself and then travel.

          The 6 months rule usually applies to when you’re applying for the UK visa; if you’ve already got it, you should be okay. I have assumed your daughter still has the required visa for travel to the UK.

          Just to add, I haven’t myself been in this situation (and I am not an immigration expert), but this is my logical interpretation of this scenario.

          I hope this helps, mate! 🙂

          Regards

  5. Hey Aman,

    Really informative Post , thank you so much .
    However , Can you tell me if During booking the Appointment ,
    i selected OCI , since the other option were showing , “Booking not Listed yet “. i need to submit reissue of my passport expiring OCT 2021. would it make a difference if appointment is made for OCI .

    Many thanks .

    1. Hey Mustafa, I am not too sure but I would advise getting the correct one bro. You don’t want to waste your trip to the VFS just because of this – keep checking the portal and you will get one 🙂

      Just a few days ago one of our readers here got one for 19th Aug at VFS Hounslow – I have noticed they release new slots every day so keep an eye.
      Cheers!

  6. Hi Aman,

    Thank you for the post. I can’t tell you how helpful it was for my passport renewal.
    I’m adding something that I was asked during my appointment.
    – Inspite of having an ILR, I was asked for a copy of the my first entry visa to the United Kingdom. This I believe is not on the vfs website.

    Thank you again.

    1. Hello Susan, I am really glad you found this useful.

      Thanks for your feedback – I haven’t heard this one before. The VFS keep surprising me by asking for documents that aren’t on their own guidance list and then by not asking for the key ones that are! 😛

      God bless them!

  7. Hello Aman,
    Firstly thankyou so much for this post. It is really helpful.

    I have one query regarding the References in the PPF form.
    I am a student in UK and do not have an ILR but need to get my passport re-issued.

    1. For the references, I am confused as where does the police verification actually happen, at my permanant address in India or here in UK where I have been living for past 15months?

    2. Therefore, do I have to give UK references or India?

    Regards,
    Kartikeya

  8. Hi Aman, please clarify about photo size, is it 50mm * 50nm that is 5cm *5cm or it is 2 cm *2cm as menioned elsewhere.

    1. Hey Pavan,

      It’s the same measurement but you’ve maybe referred to different unit hence getting confused by it

      It is:
      50mm by 50mm or,
      5cm by 5cm or,
      2 inch by 2 inch 🙂

      Hope this clarifies your query.

  9. Hi Aman! I want to renew my Indian passport as it’s getting expired in Jan 2021. I m here on spouse visa with leave to enter, work permitted status. I want UK address on my passport. Can I apply with UK address ?
    Regards
    Vinny Sethi

    1. Hi Vinny,

      When we tried to do this for my wife’s case, we were told the request for a UK address cannot be accepted unless you’ve got the UK permanent residency (ILR) and associated documents to prove it (BRP). By default, the passport is renewed using the Indian address that’s on your current passport or you can provide proofs for an alternate Indian address.

      Thanks

  10. Hi Aman,
    I am planning to renew my indian passport in UK. For UK current adress proof ,I only have rent agreement in my name .All utility bills are in my husband’s name.I also have my name in council tax correspondence.what can be submitted as valid proof? Tia

    1. Hi Astha,

      Sorry for my delayed reply.

      Any of these would work for your current address proof in the UK.

      Also, I’d like to clarify that you can change the address on your renewed passport to your UK address after you get ILR here. That’s what we were told when my wife renewed her passport.

      Hope this helps.

      Cheers!